DEFINITION
The
Process of sharing information ideas views by which messages produce response
is called communication.
THE
SIX COMPONENTS OF EFFECTIVE COMMUNICATION
Communication does not haphazardly in organization nor it happens
all at once. It is more than a single act. Communication is dynamic transaction
“Tow Way” process that can be written into six parts.
1.
THE SENDER HAS AN IDEA: - You
conceive an idea and want to share it.
2.
THE SENDER ENCODE THE IDEA: -
When you put your idea into a message form receiver will understand you are
encoding it. You decide on the message’s form word, facial expression gesture
length organization tone and style or mood.
3.
THE SENDER TRANSMITS THE MESSAGE:- To physically transmits your message to your receiver you select a
communication channel (verbal or non verbal) (Spoken or written) and medium
(Telephone, Letter, Memo, E-mail, Report, Face to Face exchange. This choice depends on your message your
audience’s location, your need for speed and the formality required.
4.
THE RECEIVER GET THE MESSAGE:- Communication
occurs, your receiver must first get the message. If you have send a letter
your receiver has to read it before understanding it. If you are giving a
speech your listeners have to be able to hear you and they have to paying
attention.
5.
THE RECEIVER DECODES THE MESSAGE:- Your receiver must decodes “absorb” understand your message. The
decode message must then he stored in the receiver mind. If all goes will the
receiver interprets your message correctly assigning same meaning to your words
as you intended and responding in the desired way.
THE
RECEIVER SENDS FEED BACK: - After decoding
your message the receiver responds in the same way and singles that response to
you. This feedback enables you to
evaluate the effectiveness of your message. If your audience doesn’t understand
that you mean, you can tell by the response and refine your message.
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