PLANNING
STEPS FOR COMMUNICATION
There are six planning steps before we
transmit our message.
1.
Know the purpose of the message.
2.
Visualize your reader (or listener)
3.
Choose the ideas to transmit
4.
Get all the facts to back up these ideas
5.
Organize your ideas in the most effective order.
6.
Revise and proofread
KNOW THE PURPOSE
You must know the purpose clearly. You
must know why you should write and what should be written.
VISUALIZE YOUR READER OR LISTENER
It is better for the sender to understand
the receiver. You should know his background, qualification education, position
and status in the company.
CHOOSE THE IDEA
The idea to be included in the letter or
report depends upon the type of message.
GET ALL THE FACTS
Communication of any sort should be
backed by the facts and figures, making the communication more emphatic,
forceful, and pithy.
ORGANIZE IDEAS
Once the ideas have been jotted down,
they should be properly arranged and organized.
REVISE AND PROOF READ
Short communications are easy to transmit
or dictate without revising or proofreading Them.
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